Change
Event Wizard |
A tool located in administration
| Employee Compensation | Salary/Status History that allows
users to make current or future dated changes to Paychex HR Online
with regards to salary and company level demographic information. |
Compa-Ratio |
A read-only field located in administration | Employee Compensation
| Salary that represents the relation of an employee’s
pay rate in comparison to the salary midpoint of the employee’s
assigned pay grade. |
Corporate
Officer Code |
A code used to assign an employee’s
corporate officer status for workers' compensation. This classification
cannot be assigned in Paychex HR Online, but is viewable by clicking
Tax Status in administration
| Employee Compensation | Salary. The value of this code
can only change in the Paychex Preview payroll application. |
Data Sync |
Data Sync is located in the lower-right
corner of the Paychex Preview payroll application main screen
and enables data synchronization between the Paychex HR Online
application and the Paychex Preview payroll application. It monitors
changes in both applications and provides for the synchronization
of all fields shared between the two applications without intervention
by the client user. |
Deduction
Code/Description |
The code assigned to an employee
to signify a deduction or earning code that affects the employee’s
pay on a regular basis. These display as line items on the employee’s
paycheck. Examples of deductions are garnishments, benefits, and
taxes. Deduction codes can be assigned to an employee from either
the Paychex HR Online application in administration
| Employee Compensation | Payroll Deductions or in the
Paychex Preview payroll application. Modifications to the list
of available deduction codes can only be modified in the Paychex
Preview Payroll application. |
EEO |
An acronym for the Equal Employment
Opportunity government commission. EEO classifications can be
assigned to employee records in administration
| Employee Information | EEO. |
E-Mail
Preferences |
A table containing a list of all
available e-mail notifications available for a particular user.
Placing a checkmark next to an event item in the table turns on
the e-mail notification for the user. Modify e-mail preferences
in administration | Employee
Information | E-Mail Preferences and employee
| Security | E-Mail Preferences. |
E-Mail
Setup |
A company level mechanism of all
available e-mail notification types. Placing a checkmark next
to an item in the table turns the e-mail notification on for all
users with appropriate access. This screen is located in company setup | Security | E-Mail Setup. |
eServices
Support Bulletins |
A type of notification to Paychex
HR Online users with supervisor or administrator level access,
from the Paychex HR Online Service Center, regarding application
enhancements and scheduled maintenance. If an eServices Support
Bulletin is available, it displays on the main screen on the administration
tab. |
Independent
Contractor |
The label in the Paychex HR Online
application for any individual classified as a 1099 worker (independent
contractor). This classification can be set for an individual
employee record in administration
| Employee Information | Demographics. |
LOA |
An acronym for Leave of Absence.
LOA dates and reasons can be assigned to employee records in administration | Employee Compensation
| Status/Position. |
Location |
A drop-down menu available to assign
location information to an employee’s record when multi-establishment
reporting is necessary. This field is located in administration
| Employee Compensation | Status/Position. The available
options for the Location
drop-down menu can be modified in company
setup | Company Setup | List Setup. This field is not shared
with the Paychex Preview payroll application and do not replace
Division/Branch/ Department codes. |
Notifications |
A feature that provides supervisors
and administrators with information regarding events that occurred
with regard to an employee’s records, or completed employee requests
still pending approval. Examples are Time-Off Requests, Benefit
Elections, and Reminders. Notifications display in the administration
tab. |
PTO |
An acronym for Paid Time Off. PTO
information can be found/assigned to employee records in administration | Employee Information
| Attendance/Time-Off. |
Payfile |
A term used by the Paychex HR Online
and Paychex Preview payroll departments when referring to the
file that is transmitted to and from the Paychex Preview payroll
department each pay period as part of processing payroll. |
Payroll
Alerts |
A notification generates to administrators
when a check stub image received by the Paychex HR Online application
does not match any current employee record in Paychex HR Online.
These mismatches can be caused by items such as name changes or
corrections to a social security number that have not been uploaded
to Paychex HR Online by the time the check stub image arrives.
Payroll alerts can be found in administration
| Notifications | Payroll Alerts. |
Performance
Log |
A text field in which supervisors/administrators
can enter information/notes regarding an employee’s performance
during the year. This performance log can be referenced or printed
to assist with the completion of a performance review for the
employee. This log is located in administration
| Performance Management | Performance Log. |
Performance
Notice |
A template in Paychex HR Online used
to create written performance warnings for employees. These can
be completed in administration
| Performance Management | Performance Notice and viewed
by the employee in employee |
Performance | Performance Notices. |
Preview |
The name of the Paychex payroll application
to assist with payroll processing. |
Time-Off
Summary |
This portion of the Paychex HR Online
“Attendance/Time-Off” screens displays the time-off balance and
accrual data populated from the Paychex Preview payroll application.
These accruals feed to Paychex HR Online and display as a read-only
field in administration | Employee
Information | Attendance/Time-Off. |
Workers'
Comp Code |
A numeric value associated with a
position in a company that classifies workplace risk and exposure.
This code determines the rate paid by a company for workers' compensation
insurance. This code can be associated to an employee record by
the Tax Status link in
Paychex HR Online in administration
| Employee Compensation | Salary. The options available
in this field can only be modified through the Paychex Preview
payroll application. |