Time Off Calendar

The Time Off Calendar displays pending and approved time off information for a selected month. The Time Off Calendar helps you make decisions when working with time off requests.  Filters allow you to view time off information for one employee, your direct reports, or your entire reporting structure. Organize data by division, branch, or department.

Click on the month or date to see a centralized list of all employees who are not in the office or who will not be in the office on selected future days.

Viewing the Time Off Calendar

  1. Click administration | Notifications | Time-Off Requests.

  2. Click Time Off Calendar.  The Time Off Calendar screen displays.

  3. Select the month in which you wish to view time off.

Applying Time Off Calendar Filters

  1. Click administration | Notifications | Time-Off Requests.

  2. Click Time Off Calendar.  The Time Off Calendar screen displays.

  3. Click Filters.

  4. Select the supervisor that you want to filter time off for in the Supervisor drop-down menu.

  5. Check the Direct Reports Only checkbox to display only that supervisor's direct reports.

  6. Select the division, branch, and department in the Div/Branch/Dept: field.

  7. Click Apply Filters.

Removing Time Off Calendar Filters

  1. Click administration | Notifications | Time-Off Requests.

  2. Click Time Off Calendar.  The Time Off Calendar screen displays.

  3. Click Filters.

  4. Click Clear Filters.

Approve a Time-Off Request

  1. Click administration | Notifications | Time Off Requests.

  2. Type a supervisor’s last name in the Supervisor Last Name: field, and then click Search. The supervisor’s direct reports display.

  3. Type an employee’s last name in the Employee Last Name: field, and then click Search. Requests for employees with this last name display.

  4. Check the checkbox next to the employee's name who is requesting time off.

  5. Select Approve in the Action column to approve the time-off request.

  6. To add comments (optional):

    1. Click Comment. The Enter a Comment screen displays.

    2. Type comments in the Enter a Comment field.

    3. Click Save.

  7. To add notes (optional):

    1. Click the notepad image in the Notes column. The Notes screen displays.

    2. Type a note.

    3. Click Save.

  8. Click Submit. A message automatically sends to the employee that the request was approved.

Decline a Time-Off Request

  1. Click administration | Notifications | Time Off Requests.

  2. Type a supervisor’s last name in the Supervisor Last Name field, and then click Search. The supervisor’s direct reports display.

  3. Type an employee’s last name in the Employee Last Name field, and then click Search. Requests for employees with this last name display.

  4. Check the checkbox next to the employee's name who is requesting time off.

  5. Select Decline in the Action column to decline the time-off request.

  6. To add comments (optional):

    1. Click Comment. The Enter a Comment screen displays.

    2. Type comments in the Enter a Comment field.

    3. Click Save.

  7. To add notes (optional):

    1. Click Comment. The Enter a Comment screen displays.

    2. Type comments in the Enter a Comment field.

    3. Click Save.

  8. Click Submit. A message automatically sends to the employee that the request was declined.