Status/Position

Use Status/Position to update employee status and position information.

  1. Click HR Admin | Employee Compensation | Status/Position.

  2. Select the employee in which you need to update status/position preferences for from the employee drop-down menu at the top of the screen.

  3. Type the hire date for the employee in the Date Hired field or click the calendar icon to next to the Date Hired field to select a date.

Notes:   

The field is entitled Date Started for a non-paid individual and is read-only.

  1. If the employee was rehired, type the rehire date in the Date Rehired field or click the calendar icon to next to the Date Rehired field to select a date.

Note:   

The field is entitled Date Restarted for a non-paid individual and is read-only.

  1. Select an employee type from the Employee Type drop-down menu.

Note:   

This field is read-only, except for a non-paid individual.

  1. Type the employee's seniority date (this is usually the date the employee was hired or rehired) in the Seniority Date field or click the calendar icon to next to the Seniority Date field to select a date.

    Note:   

    This field is read-only, except for a non-paid individual.

 

  1. If the employee is on leave of absence, type the leave of absence leave date in the LOA Leave Date field or click the calendar icon to next to the LOA Leave Date field to select a date.

Note:   

This is not applicable for a non-paid individual.

This field is read-only.

  1. If the employee is on leave of absence, select the leave of absence reason from the LOA Reason drop-down menu.

Note:   

This is not applicable for a non-paid individual.

This field is read-only.

  1. If the employee is returning from leave of absence, type the leave of absence return date in the LOA Return Date field or click the calendar icon to next to the LOA Return Date field to select a date.

Note:   

This is not applicable for a non-paid individual.

This field is read-only.

  1. If the employee is terminated, type the termination date in the Date Terminated field or click the calendar icon to next to the Date Terminated field to select a date.

Note:   

This field is read-only, except for a non-paid individual.

  1. If the employee is terminated, select the termination reason from the Termination Reason drop-down menu.

Note:   

This field is read-only, except for a non-paid individual.

  1. If the employee is terminated, select the termination type from the Termination Type drop-down menu.

  1. Select the employee's location from the Location: drop-down menu.

Note:

Additional locations can be added in the List Setup screen in HR Setup | Company Setup | List Setup.

Note:

Contact your Paychex Client Services representative to add location(s).

  1. Select the employee's job title from the Job Title: drop-down menu.

Note:   

This field is read-only, except for a non-paid individual.

  1. Select the employee's group from the Employee Group: drop-down menu.

  1. Type the employee's new supervisor's name in the New Supervisor: field, click Search, then select the supervisor from the corresponding drop-down menu.

    Note:   

    This field is not available if you manage your supervisor assignments through Flex People. Supervisor assignments are automatically updated to match Flex People supervisor assignments.  Contact your Paychex Client Services representative to change this setting.

  2. Select the employee's pay frequency in the Pay Frequency: field.

Note:   

This field is read-only. This is not applicable for a non-paid individual.

  1. Click Save.