Employee Access Online by Paychex - Self-Service Guide

1. Enter your Company ID, Username, and Password given to you by your system administrator.  Complete your personal information profile. The password is case sensitive and must be alphanumeric.

2. After logging in for the first time, remember to change your password to something only you know.  Click Change Password in the Security section to change your password.

3. Refer to password guidelines for more information.

Select a year in the Year drop-down list to access a list of your checks for that year.  The screen displays the date, check number, and batch number of each listed check.  The Year drop-down list defaults to the most recent year and is ordered in descending order.

To print a check image (check stubs and vouchers), click the Check Date field.  The check image is displayed and can be printed at this time.

You receive an e-mail when your check for the current pay period becomes available unless an administrator has disabled this function.

 

The Calculators screen enables you to access the following Paycheck "What if?" single and dual calculators: Hourly Calculator, Salary Calculator, Gross Up Calculator, 401(k) Calculator, and Bonus Calculator. These calculators do not change any current employee payroll/deduction settings. You must submit such changes following the normal process to your HR/Payroll departments.

For field level help within each calculator screen, click in each field.

View and print your tax forms. You receive an e-mail when your tax form becomes available unless an administrator has disabled this function.

Enter your e-mail address in the E-Mail Address screen.  Otherwise, you cannot receive e-mail notifications each time your pay documents and tax forms are available to view and print form the Paychex HR Online Web site.

You have the capability to control whether you receive an e-mail notification each time your pay documents and tax forms are available to view and print from the Paychex HR Online Web site.

If an administrator has shut down this capability for one or more employees, the affected employee(s) cannot view the function that is no longer available.  For example, if Pay Documents is shut down, the Pay Documents listing cannot be viewed from the E-Mail Preferences screen of the affected employee(s).

Change your password frequently to protect your account. Remember, the password is case sensitive and must be alphanumeric. Refer to Password Guidelines for more information.

Verify that your address and phone numbers are up to date. When you update your information, click Save at the top of the screen to save your changes.